Job Description:
The Secretary position within the construction and building sector plays a crucial role in ensuring seamless organizational operations. This position is tailored for a proactive professional adept at managing administrative tasks, streamlining communication, and maintaining vital documentation. The ideal candidate will exhibit exceptional organizational skills and attention to detail, contributing directly to the team’s productivity.
With 1–3 years of experience, this role offers a dynamic opportunity to develop a rewarding career in a fast-paced and collaborative environment.
Key Responsibilities:
- Efficiently manage and coordinate schedules for meetings and appointments.
- Prepare and disseminate correspondence, reports, and presentations.
- Oversee and maintain filing systems, ensuring accuracy and up-to-date records.
- Assist in the preparation of project proposals and related documents.
- Facilitate office activities and operations for optimal efficiency.
- Handle and direct incoming calls professionally to relevant personnel.
- Provide comprehensive administrative support to the team.
- Monitor office supplies inventory and process procurement as needed.
- Support onboarding activities for new employees.
- Uphold strict confidentiality regarding sensitive information.
Preferred Qualifications:
- Communication: Strong verbal and written communication skills.
- Organization: Excellent multitasking and organizational abilities.
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
- Attention to Detail: High accuracy in work with a proactive approach.
- Collaboration: Ability to work independently and effectively as part of a team.
- Experience: Familiarity with construction industry terminology and practices is advantageous.
- Language Skills: Fluency in Arabic is a significant advantage.
- Attitude: Positive demeanor, adaptability, and eagerness to learn.
Essential Skills:
- Proficiency in office management software.
- Strong typing and data entry capabilities.
- Effective time management and prioritization skills.
- Basic understanding of construction-related terminology.
- Responsible handling of confidential information.
- Strong interpersonal skills to foster team collaboration.
- Knowledge of project management tools and systems.
This role offers a unique opportunity for driven professionals looking to make a tangible impact in the construction and building industry.
Employment Type: Full-Time
Experience Level: 1–3 Years
Company Size: 500+ Employees
